Overview
| Excerpt |
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Secure Fields |
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allow for the secure storing of private or sensitive information. The data in these fields can be entered by anyone when creating a new case |
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but can only be accessed with the proper permissions. |
When having access to users user’s private information or PII’s (Personally Identifiable Information), it’s import important to protect the users user's data, specifically when certain data (Social Security Numbers, etc.) are not usually included as part of Freedom of Information Requests.
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| Note |
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Data stored in a Secure Field is not reportable and will not show up on MAGNET Data Grids. |
View Screen and Edit Screen
When a secure field is shown, regardless of if the user has permission to see the data, the field will simply display asterisks (******). If the user has permission to view the data, a lock icon is displayed next to the field. Upon clicking on the lock field, the data is pulled and decrypted asynchronously and displayed in the text field.
If the user does not have permission a question mark icon is displayed next to the field, that upon hover displays a tooltip “You do not have permission to view or edit this data. Please contact an administrator to request access to secure fields”
Edit Screen
When a secure field is shown, regardless if the user has permission to see the data the field will simply display asterisks ******. If the user has permission to view the data, a lock icon is displayed next to the field. Upon clicking on the lock field, the data is pulled, decrypted and displayed in the text field.
If the user does not have permission a question mark icon is displayed next to the field, that upon hover displays a tooltip “You do not have permission to view this data. Please contact an administrator to request access to secure fields”fields.”
| Info |
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The field data is never updated in the DB database unless the user has unlocked the field. Otherwise, the field data will remain untouched. |
Case Creation Dialog
Since there will be no data initially in Secure Fields, and counter personnel may have initial access to Secure Fields; any user is able to enter data into secure fields during case creation.
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The field will have a question mark icon next to it that upon hover shows the following details “This field is Secure. Any data entered into this field will only be visible/editable by users with permission to view secure fields”fields.”