The MAGNET Special Accounts feature allows for tracking most Deposits and/or Bonds. The functionality described are similar for both Bonds and Deposits, although the general use may differ slightly.
For example, Deposits are typically used to pay case fees, where Bonds are not. But both account types offer the same functionality if needed.
Funding a Special Account
A special account is funded from the fees tab, like most other financial transaction in MAGNET. The addition of a Special Account “fee” on a case can be either manual, from the “Add a Fee” dialog, or automatic, based on predetermined configuration that would automatically add the Account Fee on the case.
Unlike normal fees in MAGNET, when you pay a Special Account Fee, you are funding the Account, rather than paying a fee. You can identify Account fee by the dollar bill icon next to the fee.
When you click the Pay button you will see the “New Account” dialog. This screen allows for basic account information to be entered and the new Account to be created.
Primarily you would need to enter the payment information, e.g. how the account is being funded.
After the needed information is entered, you would click on “Create New Account” and a new Account will be created and attached to the current case.
Viewing a Special Account
There are two main ways to view Account information.
From a case
For any case that has an account attached, there will be a box in the RHS labeled Special Accounts. In this box, a list of any Deposit or Bond accounts will be shown. Clicking on the account will take you to the account management screen.
Account Data Grid
The main accounts data grid can be accessed from the More > Accounts link in the navigation menu
This will take you to the main accounts data grid. Selecting a row in the Data Grid will take you to the account management screen.
Account Management Screen
The accounts management screen provides an overview of the account, fund history, as well as the ability to Deposit or Withdraw funds from the account.
View/Edit Tab
The View and Edit tab allow for viewing account information, as well as changing or updating the basic account details.
Funds Tab
The Funds tab allows for the viewing of any account transactions, as well as withdrawing or depositing funds in the account.
Notes Tab
The notes tab allows for adding and tracking any internal notes regarding this account.
Using Account Funds
Depending on the type of account, it may be desired to utilize the balance of the account to pay fees within MAGNET.
Whenever a case in MAGNET has an account attached to it, the balance of that account can be used to directly pay any fees on the case.
To pay a fee with an account balance, follow the normal payment process in MAGNET, however for Payment Type, you would select “Account”, then for payment details you would select the appropriate account to pay the fees from(If there is only one account, it will be auto selected).
Clicking pay will then deduct the fee amount from the account balance.
Multiple Cases for an Account
There may be times where one account should apply to multiple cases in MAGNET.
This can be easily accomplished by following the instructions to fund an account. After the account is created, from the account management screen, from the Select Action… menu, choose Linking Cases.
This will allow you to attach the account to other cases in MAGNET.